Set the business baseline
Start with opening hours, core roles and the level of cover the business normally needs.
Demand-led staffing guidance
Know how many staff you need before you build the rota.
ScheduleLoop turns expected demand into clear, role-by-role staffing guidance, so managers can plan busy periods, protect quieter cover and build the rota from a stronger starting point.
No account required for the demo. Uses example business data.
Example business forecast using demonstration data36staff hours estimated before the rota is built
Busiest period11:00-14:00cover window surfaced for manager review
Forecast confidenceHighbased on comparable historical data in the example
Product
Demand is not the same as staffing.
Orders, bookings, check-ins and footfall move in waves. Staffing needs a more practical shape: stable enough for shifts, specific enough for each role and flexible enough for the manager's judgement.
ScheduleLoop sits before the rota and answers the operational question managers usually have to solve manually: how much cover should the day actually have?
How It Works
A clearer way to decide daily cover.
Review the shape of the day
See where demand builds, when the busiest window is likely to hit and when cover can ease.
Turn demand into cover
Translate the curve into steady staffing blocks that are practical enough to become shifts.
Adjust unusual days
Add the local context managers know best, such as events, bookings, promotions or quieter trade.
Understand the shape of the day
Spot the busy window before the rota is written.
ScheduleLoop gives managers a clear view of when demand is expected to rise, peak and settle, so cover can be planned around the real pressure points of the day.
Turn demand into practical cover
Convert the forecast into staffing guidance people can act on.
Instead of reacting to every small spike, ScheduleLoop turns demand into sensible staffing blocks that are easier to discuss, adjust and turn into a rota.
Plan different roles
Plan role-by-role cover before assigning named staff.
Front of house, kitchen, reception, checkout and floor teams do not always peak at the same time. ScheduleLoop keeps those role requirements visible from the start.
Who It's For
Built for managers who need cover to match the day.
Cafes and coffee shops
Plan around morning rushes, lunch peaks and quieter afternoon cover.
Restaurants, bars and pubs
Prepare for service peaks, late finishes and different front-of-house or kitchen needs.
Gyms and leisure venues
Match reception, floor and class cover to member traffic across the day.
Retail stores
Balance checkout, floor and stock cover around trading patterns and promotions.
Other shift-based teams
Use the same approach wherever demand changes by hour, role or day type.
Roles and Labour Cost
See the staffing commitment before building the rota.
ScheduleLoop shows estimated staffed hours and labour cost before the rota is finalised. It helps managers understand the commitment early, while leaving payroll and final staffing decisions exactly where they belong.
Early Access
Help shape ScheduleLoop
We are working with a small number of shift-based businesses to test ScheduleLoop against real staffing decisions. Early-access businesses get direct setup support, a closer feedback loop and a chance to influence the product while it is still flexible.
- Guided setup
- Direct support
- Help configuring roles and opening hours
- Influence what gets built next
- Early access to new functionality
Data and Responsibility
Your business data stays your business data
ScheduleLoop uses business setup details and any uploaded trading history to create staffing recommendations for your business. Managers retain final control, and staffing results are presented as decision support rather than guarantees.
Uploaded data should only be used where the business has permission to use it. Users can request access or deletion through the public contact email once confirmed.
FAQ
Questions managers usually ask first.
What is ScheduleLoop?
ScheduleLoop is a staffing planning tool for shift-based businesses. It helps managers understand how many people are likely to be needed across the day before they build the rota, using expected demand, roles, opening hours and manager context.
Is ScheduleLoop a rota builder?
ScheduleLoop sits before the rota. Its current job is to calculate practical staffing requirements, not automatically assign named employees. That makes it useful as a planning layer: managers can decide the level of cover first, then build the rota with more confidence.
What kinds of businesses can use it?
ScheduleLoop is designed for businesses where staffing needs change throughout the day, including cafes, restaurants, bars, gyms, leisure venues, retail stores and other small teams with hourly peaks and quieter periods.
Do I need historical data?
Historical data is helpful because it gives ScheduleLoop a clearer pattern to work from, but it is not the only starting point. During guided early access, you can begin with opening hours, role assumptions and typical demand patterns, then improve the plan as better data becomes available.
Can I upload a CSV?
Yes. The current product includes CSV upload for trading history such as orders, sales, bookings, covers or similar demand indicators. ScheduleLoop uses that information to shape staffing guidance, and the data should only be uploaded where your business has permission to use it.
Can I plan different employee roles?
Yes. ScheduleLoop is built around role-based planning. You can think about front of house, kitchen, reception, checkout, floor staff or other roles separately, which is important because different parts of the team often peak at different times.
How does it handle unusually busy days?
Managers can adjust the day type and add context for situations the data alone may not explain, such as promotions, bookings, school holidays, nearby events or unusually quiet trading conditions. The aim is to combine the forecast with what the manager already knows.
Does it automatically import weather and events?
Not currently. ScheduleLoop does not present automatic weather, event or roadworks integrations as live features. The current product keeps this honest by letting managers add relevant context themselves, which is often the fastest and most accurate source of local knowledge.
Will it show labour cost?
ScheduleLoop can estimate staff hours and labour cost from an example hourly rate, helping managers understand the staffing commitment before the rota is finalised. It does not process payroll or replace payroll software.
Will it assign individual employees?
No. ScheduleLoop currently recommends staffing levels and role requirements rather than choosing named employees. Managers still decide who works each shift based on availability, skills and business judgement.
How accurate are the recommendations?
The quality of the recommendation depends on the quality of the input data, how consistent the business pattern is and how well unusual days are explained. ScheduleLoop is designed to give managers a stronger starting point, while keeping final judgement with the people who know the business.
Does ScheduleLoop replace manager judgement?
No. ScheduleLoop supports manager judgement rather than replacing it. It brings demand, roles and staffing assumptions into one clear view so decisions can be made with better information.
How do I get access?
Book a free walkthrough. ScheduleLoop is currently offered through guided early access, so we can understand your business, help configure the basics and show how the product could fit into your staffing process.
Talk it through
Want to see ScheduleLoop with your own business setup?
Book a short walkthrough and we'll look at how your opening hours, roles and demand patterns could be turned into practical staffing guidance.